Inviting Team Members to Your Account

Team Members allow you to share courses and manage payments for multiple people under a single account. Whether you're managing training for your family, small team, or organization, Enlight's member invitation system makes it easy to add people to your account and control how they access paid courses.

Key Benefits:

Enlight supports three different scenarios for inviting team members, depending on your needs:

Best for: Organizations offering bundled course access through monthly or annual memberships.

How it works: When you invite members, they're added as seats to your Stripe subscription. All members share access to courses included in your membership plan.

Best for: Families, small teams, or organizations without membership plans.

How it works: You can optionally save a payment method and allow members to use it when enrolling in paid courses. Members enroll in individual courses as needed, and you control whether they use your card or their own.

Best for: Educational institutions and non-profits offering free content.

How it works: No payment required. Simply invite members and they can enroll in any available free courses.

Before inviting members, ensure your account holder profile is complete:

Note: If any required fields are missing, you'll see a warning message when trying to invite members.

If you want members to use your payment method for paid courses:

When this option is enabled, members can enroll in paid courses without entering their own payment information. You'll be charged automatically when they enroll.

[IMAGE: Payment method form with "Allow members to use this card" checkbox]

[IMAGE: Member invitation form]

Your invited member will receive an email with an invitation link. When they click the link, they'll be prompted to:

Once accepted, they'll have immediate access to your team and courses.

Enlight automatically determines the best invitation method based on whether the invited person already has an account:

If the email address doesn't exist in the system, Enlight creates a new account and sends a standard invitation email. The user sets their password and joins your team immediately.

If the person is already a student in your organization but doesn't have their own account, they receive a Team Invitation to join your account. They simply sign in and accept the invitation.

If the person already owns their own account (is an account holder elsewhere), they receive an Account Merge Invitation. This special invitation allows them to:

This ensures no one loses access when accounts are consolidated.

Navigate to Payment Methods to see:

When you enable "Allow members to use this card":

Status Banner: When enabled, you'll see a green banner indicating "Members can use this card for course enrollments."

[IMAGE: Payment method status banner]

To remove a saved payment method:

Warning: If members are currently using this card for paid course access, removing it will require them to enter their own payment information for future enrollments.

The Members page shows:

If a member hasn't accepted their invitation:

To remove a member from your team:

Important Notes:

If your organization requires company names (configured by administrators):

[IMAGE: Profile edit showing company name field]

When a member accepts an invitation to an organization requiring company names:

If you invite someone who is already an account holder with their own team, Enlight sends an Account Merge Invitation instead of a regular team invitation.

When the invitee accepts the merge invitation:

Before Merge:

After Jane Accepts:

[IMAGE: Diagram showing account merge flow]

No payment required. Member clicks "Enroll" and gains immediate access.

If you've enabled "Allow members to use this card":

If you haven't saved a payment method or haven't allowed member usage:

If you have an active membership subscription:

When members accept invitations, Enlight automatically detects their timezone based on their browser settings. This ensures:

Members can still manually change their timezone in their profile if needed.

No. Members only see that they can use "the account holder's payment method." They never see your full card number or other payment details.

They can still complete courses they're currently enrolled in, but they lose access to other team courses and cannot enroll in new courses associated with your account.

Currently, you can save one payment method per account. You can update or replace it at any time.

No. Invitation links remain valid indefinitely. However, you can resend the invitation if needed.

No. Only the account holder can invite new members.

Team invitations are for existing students who don't own an account. Account merge invitations are for existing account holders who need to consolidate their team with yours.

You receive an email notification every time your payment method is charged for a member's enrollment.

No. If your organization requires company names, all invited members inherit yours and cannot change it. This ensures consistency across your team.

If you have questions about inviting team members or encounter any issues, please contact our support team through the chat widget in the bottom-right corner of your screen.